Event Planner

Course outline

1. 1

   Lesson 1: Initial Planning and Budgeting

   • In this lesson, we will discuss the importance of primary event objectives, why initial planning is crucial, and how to put together a budget that will cover all of the elements of an event.
2. 2

   Lesson 2: Organization and Timing

   • In this lesson, we will discuss the critical path - the items, considerations, scheduling, and time planning that must be organized for the particular event. This will allow you to stay on track with the calendar, contracts, correspondence, vision, budget, and tasks that must be accomplished.
3. 3

   Lesson 3: Location

   • In this lesson, we will discuss site selection, site requirements, and site planning considerations. In addition, we will discuss the important tasks for site preparation and site direction.
4. 4

   Lesson 4: Transportation

   • In this lesson, we will explore various types of transportation that might be involved in an event. In addition, we will discuss advantages of providing transportation for events as well as challenges. Finally, we will discuss the relationship between transportation and site selection.
5. 5

   Lesson 5: Guest Arrival

   • From the text: "Guest arrival sets the anticipatory tone for the event ahead. Your event does not start the moment the guests step into the venue but the moment they arrive on its doorstep or in the designated parking drop-off point. You have to plan and prepare for weather they could encounter stepping out of the vehicle, the appearance of the walkway to the venue and what they will see to tell them visually they have “arrived” at the event."
6. 6

   Lesson 6: Venue Requirements

   • In this lesson, we will discuss requirements and considerations regarding event venues. Topics will include room requirements, staging, audi-visual, lighting, supplies, and questions that should be asked and answered when preparing a venue.
7. 7

   Lesson 7: Guest Demographics

   • In this lesson, we will discuss the importance of knowing the demographics of event attendees and how those demographics affect planning.
8. 8

   Lesson 8: Food and Beverage

   • In this lesson, we will explore various themes that impact food and beverage decisions, considerations that are essential for food and beverage decisions, menu planning, staffing, and donations.
9. 9

   Lesson 9: Additional Considerations for Event Planning

   • In this lesson, we will discuss aspects of event planning that you can use to stand out from the crowd.